If you’ve ever unexpectedly lost a digital file on your personal computer, you know how stressful the experience can be. Now imagine if your entire enterprise lost its data and wasn’t able to recover it. The devastating effects would be felt throughout your organization and by your customers too. Here are five essential tips for ensuring a seamless data recovery strategy.
1. Decide which data needs to be protected
When planning a data recovery strategy, it’s important to know which data to back up. As rule of thumb, back up all data you’re legally required to keep, as well as any information critical for running your business, including:
- Contracts and agreements
- Tax records
- Proprietary applications or software
Be sure to pay close attention to make certain you don’t back up duplicate files, making your backup file size unnecessarily large.
2. Back up locally
Backing up your data to tape, CD or portable hard drive may be more cost-effective than backing up to the cloud. It’s also quicker to retrieve data from a local device than online, especially if you have a large amount of data to restore. As long as your backup media is professional stored and managed, it can be retrieved and delivered to you quickly in support of your organization’s data recovery objectives.
3. Store backup media offsite
An offsite digital media storage service offers your company a professional solution for protecting and managing its backup data. A media rotation plan is customized to your backup schedule. After your data is backed up, it is transferred to a media vault by a screened and trained data protection technician. The media vault is designed with the following features to preserve and protect media from theft, fires, floods and natural disasters:
- Climate monitoring and regulation
- Strict access control
- Continuous digital surveillance
- Fire suppression and detection systems
Offsite digital media storage ensures your backup data is safe from onsite threats, yet instantly accessible.
4. Test your disaster recovery plan
It’s common for companies to put a backup plan in place but forget to practice recovering that data. In addition to familiarizing your staff with critical data restoration procedures, disaster recovery testing also ensures:
- Accurate and complete backup data
- Optimal data recovery time
- Minimal operational downtime
Disaster recovery testing experts recommend testing your disaster recovery plan at least twice a year.
5. Stay calm during a data loss disaster
Data loss often occurs when you least expect it. With the right data protection partner, there’s no need to panic if your on-site data suddenly disappears. In addition to using barcode tracking technology for fast location and retrieval of your media, a professional data protection provider can offer comprehensive data recovery support, such as:
- 24/7/365 expedited delivery service
- Transfer of data to a pre-approved hot site
- File repair and restoration
Data loss is impossible to avoid entirely. But with these data recovery tips, your business can quickly restore its digital information.
Docu-Dépôt provides professional data protection and data recovery services for businesses in Greater Montréal. For more information, please contact us by phone or complete the form on this page.
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