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How Document Scanning Can Change Your Business

Every business owner wants a solution for reducing costs and maximizing profitability, but you don’t have to spend a fortune to take your business to the next level. Document scanning offers a host of benefits for organizations of all sizes and types. In this blog post, we discuss how document scanning can change your business.…

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Behind the Scenes of a Media Rotation Service

In any effective business disaster recovery plan, media rotation and storage plays a key role. If you’re considering having your backup tapes professionally stored and managed, it’s important to know how a media rotation service works. In this blog post, we take you behind the scenes of a media rotation service. Tape Pickup and Delivery…

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Scanning, Storage, Destruction: How and When To Use Them

Records management is an essential part of any business, and you need to know what to do with your documents throughout the information lifecycle. Otherwise, your organization may face substantial security and legal issues. In this blog post, we offer tips for knowing when and how to scan, store and destroy your records. Document Scanning…

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A large number ten, for the Information Security Tips for Small Businesses in Quebec

10 Information Security Tips for Small Businesses

Data and record breaches aren’t exclusive to big corporations. Small businesses are increasingly falling victim to hacking and identity theft schemes. Here we offer 10 information security tips to help you protect your organization: 1. Make Backup Copies Disasters and data breaches happen without warning, potentially limiting access to your information. That’s why every device…

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The Benefits of a Film and Video Storage Service

Whether you’re a broadcasting professional, corporate archivist or marketing professional with film and video recordings, you need a secure and reliable place to store your media assets. Here, we discuss the benefits of a film and video storage service. Saving Money Film reels and videotapes take up a lot of space. It’s more cost effective…

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5 records management best practices

5 Records Management Best Practices That Benefit Your Small Business

Records management isn’t just for large corporations. Even sole proprietors and “mom-and–pop” stores need cost-effective and efficient solutions for managing information. You may be wondering, “Where do I start?” To answer that question, we are sharing five records management best practices that benefit your small business. 1. Categorization Nothing is worse than digging endlessly through…

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answer to your file questions

PDF or TIFF? Choosing the Right Digital File Format

You’re ready to go paperless, but you’re not sure which file format to convert your records to. PDF and TIFF are the two most commonly-used file formats, each providing a host of benefits. Here, we breakdown the difference between the two so you can make the right choice for your business.

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Answers to Your Questions about PIPEDA, Privacy and More!

Privacy protection is our business, so it’s no wonder that on a weekly basis our customers ask us questions about the legal and practical considerations of privacy law compliance. If you’re looking for similar guidance, these answers will help:

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Behind the Scenes of a Document Storage Service

Are you considering having your documents professionally stored and managed? To give you a sense of the full value that a document storage service offers your business, this blog post will take you behind-the-scenes of a document storage service.

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In-House Shredding vs. Outsourced Shredding

When it comes to privacy protection, not all shredding options are equal. Some companies shred documents in-house while others prefer to outsource their document destruction to a qualified professional. Here, we compare the two options so you can make an informed decision about how to destroy your confidential information.

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How to Optimize Your Office Space

With rising office rents, can you afford to have an office cluttered with boxes of old files that consume valuable space? Not making the best use of your office space negatively impacts your productivity and profitability. Fortunately, you don’t have to start from scratch when figuring out the best way to be efficient; just follow these quick and easy steps to optimize your office space.

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4 Ways You Can Safeguard Customer Information

If you’re a business owner, it’s hard to ignore the headlines. Nearly every day there’s a new story about companies losing valuable customer data. Each incident is a powerful reminder to fortify your security and contingency strategies. If you’re not sure where to start, use these suggestions to safeguard your customer information.

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What to Know about Professional Paper Shredding

When outsourcing a service for your business, research is essential. Arguably, outsourcing your document destruction requires extra diligence. After all, you’re entrusting your most confidential information to a third party. Here are several things you should know about professional paper shredding:

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Debunking Data Protection Myths

These days, data protection is on every business owner’s mind. Unfortunately, just as much misinformation as helpful advice can be found on this topic. Here we separate fact from fiction by debunking some of the most common data protection myths.

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3 Reasons You Should Choose a NAID AAA Certified Shredding Provider

To meet the complex financial and legal requirements of today’s business environment, secure document disposal is a must. Naturally, the professional paper shredding space is crowded with vendors hoping to gain your business. Unfortunately, not all of them have your best interests in mind. Here are three reasons why a NAID AAA Certified shredding provider is a great choice and why you should choose one as your vendor:

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3 Things Your Records Management
Program Needs

Every business needs a records management program. Systematic control of the storage, accessibility and disposal of your information benefits your organization both legally and financially. Whether you’re creating a new records management program from scratch, or are hoping to retool your current one, here are three things you can’t afford to go without:

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How to Justify an Investment in Professional
Information Management

You know you need a better way to manage your information, but procrastination has gotten the best of you so far. Waiting too much longer may have a negative impact on your business, but the problem is, you don’t know how to justify an investment in professional information management. Here we share several ways to do just that:

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Preparing for World Paper Free Day

World Paper Free Day Is an initiative promoted by the Association for Information and Image Management (AIIM) that challenges businesses around the world to reduce paper consumption in the workplace. This year’s annual event will be observed on November 4, 2016. Here are several ideas for preparing for World Paper Free Day.

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Tips for Disaster-Proofing Your Business

Preparing your business for disaster sounds like a good idea, but the thought of putting a plan in place to do that can be mind-boggling. There are so many aspects of your business that need to be protected—from your staff to IT assets to business records. Here, we offer several tips for disaster proofing your business.

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Answers to Your FAQs about Data Protection

There are many aspects of data protection worth understanding. As a result, on any given day, we receive multiple data protection questions from our clients and potential customers. Often, one question leads to another, so we’ve compiled a list of your most frequently-asked questions about data protection:

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10 Privacy Protection Strategies
You Can’t Go Wrong With

With all the looming threats to the privacy of your business information, it’s important to have a comprehensive solution for protecting your documents and data. Here are 10 privacy protection strategies you can’t go wrong with:

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Are Information Management Issues
Keeping You up at Night?

If you’re finding it difficult to get a good night’s sleep, poor information management may be the culprit. Wondering where misplaced records might have gone can keep you awake for hours. Even worse, worrying about who has their hands on your files will have you tossing and turning all night long. And once you get to the office, tripping over piles of disorganized files is a waking nightmare. Well, we’re here to help you rest easy with these easy, secure solutions:

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5 Key Benefits of Offsite Document Storage

Keeping up with a large volume of business documents can be a real hassle. There never seems to be enough storage space, files are constantly misplaced, and no one wants to take responsibility for their management and keeping them secure. Professional, offsite document storage not only eliminates these problems, it provides five key benefits for your company:

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The Dos and Don’ts of Data Protection

Data protection is critical for any business. If sensitive personal and corporate information is compromised, it can bring on legal and regulatory fines, ruin client trust, and permanently damage an organization’s reputation. To avoid these pitfalls, use our handy list of data protection dos and don’ts.

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5 Identity Theft Prevention Tips

Identity theft is on the rise in Canada. In fact, the Canadian Anti-Fraud Centre reported a 20% increase in identity theft victims between 2012 and 2014. Here are five tips for preventing identity theft.

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Document Shredding Best Practices

Is information security part of your corporate culture? Making it a top priority means assessing every possible security risk, including document disposal. Here we share a collection of document shredding best practices worth following.

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Choose a Document Storage Solution Wisely

Deciding where and how to store your documents shouldn’t be taken lightly. Your documents have to be protected from unauthorized access and disasters yet still accessible enough to support your workflow requirements. To make sure choose you choose a safe, efficient and cost-effective document storage solution, consider the following crucial factors.

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3 Things You Need to Know About Document Scanning

Dealing with an office filled with paper is expensive and stressful. Fortunately, converting your paper documents to digital files can provide much-needed relief. But for a document scanning project to be successful, it needs to be well-planned. Here are three things you need to know about document scanning:

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The Top Reasons Your Business Needs
an Archival and Active File Storage Solution

Is keeping up with your business documents a constant hassle? Are you worried about the security and accessibility of your information? Here are the top reasons your business needs an archival and active file storage solution.

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A Quick Guide to Media Rotation and Storage

Offline backup to tape or other portable media offers a low-cost method for archiving a large volume of important business data. But without a media rotation and storage solution, an offline backup strategy offers limited effectiveness. This quick guide to media rotation and storage will help ensure your data is protected and can be recovered easily.

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All Your Document Scanning Questions Answered

Making an informed business decision means asking the right questions, and considering a document scanning solution for your organization is no exception. Here are the answers to the most-frequently-asked document scanning questions.

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How to Deal with Information Overload

Does your organization suffer from “TMI” or “too much information” syndrome? If so, you’re not alone. Most organizations struggle to keep up with an ever-expanding inventory of documents and data. Here are several solutions for dealing with information overload in your business.

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3 Reasons to Outsource Your Paper Shredding

Paper shredding is a major step toward keeping your confidential information secure. Yet, in many ways, handling document shredding in-house can harm your business. Here are the top four reasons to outsource your paper shredding:

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The Most Common Risks to Your
Business Documents

Despite the fact that an increasing number of organizations have implemented paperless business processes, many businesses still depend on hardcopy records. But it you’re not careful, paper documents can be the weakest link in your corporate information security chain. Here are the most common risks to your business documents.

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5 Keys to Protecting Your Business Information

The majority of information security experts agree that having your business information compromised isn’t a matter of “if,” but a matter of “when.” Unfortunately, when it comes to records and data security, most small business owners don’t know where to begin. Here are five keys to protecting your business information:

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Too Much Stuff? Here’s the Ideal
Seasonal Storage Plan.

Canadians are blessed with four distinct seasons. The downside is that our homes tend to be cluttered with items that we only need during certain times of the year. Here’s how to make a seasonal storage plan that saves you space, money, time, and stress.

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How to Protect Your Priceless Backup Tapes,
No Matter What

Imagine finding that your company files have vanished because the server went down overnight. It could be a nightmare scenario if you don’t have a bulletproof tape rotation and storage system in place.

To ensure that you can recover lost data every time—no matter what—your backup tapes have to be up-to-date, protected in an offsite media vault, and well-organized. Professional tape rotation and storage keeps your data safe and easily recoverable. Consider the tape storage and rotation options we present below.

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What, How and When to Scan

Converting your paper records to digital files streamlines your operations, saves you money and increases information security. But it’s difficult knowing what, how and when to scan. Here we offer expert guidance so you can make the most of your document scanning project.

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Frequently Asked Questions about Data Backup

While backing up your data isn’t rocket science, there are many misconceptions about what constitutes an effective business backup strategy. To help you make sure your business data is safe and recoverable, we’ve provided answers to the most frequently-asked questions about backup.

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4 Ways to Save Money with Records Management

As a business person, you know that following records management best practices will help keep your business organized, efficient and compliant. What you may not realize, however, is that it can also make your company more profitable. Use these four records management tips to save your business money.

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3 Business Fraud Threats to Be Aware of in 2016

As you plan for 2016, it is the perfect time to increase information security for your company. Watch out for these three business fraud threats next year.

1. Hacking & Cybercrime
Hacking and cyber threats continue to rise across Canada, so your digital data is more susceptible than ever to theft. Technology-savvy criminals use a variety of methods to steal business information, such as:

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Behind the Scenes of a Professional
Paper Shredding Operation

Choosing a professional shredding service for your company requires trust. You must have confidence that your documents will be protected. Our behind-the-scenes look at a professional paper shredding operation will give you a better sense of how your confidential information is kept safe.

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A Look at 2015 Privacy Breaches

As you consider next year’s business plan, you should also evaluate your company’s internet security practices. Recognizing the weaknesses of your privacy protection strategy is the first step toward fixing it. This is a review of the privacy breaches of 2015 may help you in that analysis.

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Everything You Need to Know About
Professional Paper Shredding

If your company is looking for a more secure and reliable way to destroy its confidential information, you may be considering several document destruction options. Since a privacy breach can cost your business on several levels, it’s important to choose wisely. To help you make the right choice, here we’re providing the critical information you need to know about professional paper shredding.

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Valet Dépôt: Montreal’s First Hassle-Free, Affordable Service for Montrealers to Store Their Seasonal Items

Have your seasonal belongings – from bicycles to golf bags, shoes, clothing, holiday decorations, photos, camping equipment and more – picked up at home now and delivered to you next year by our new valet service

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Don’t Overlook These Benefits When Choosing a Records and Information Management Provider

Any professional records and information management provider should offer a cost-effective solution for keeping your documents and media secure and organized. But true information management goes beyond security and structure. Don’t overlook these benefits when choosing a records and information management provider.

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5 Essential Tips for a Seamless Data Recovery Strategy

If you’ve ever unexpectedly lost a digital file on your personal computer, you know how stressful the experience can be. Now imagine if your entire enterprise lost its data and wasn’t able to recover it. The devastating effects would be felt throughout your organization and by your customers too. Here are five essential tips for ensuring a seamless data recovery strategy.

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The Most Important Objectives of a Records Management Program

Proper records management isn’t a process that happens organically. It’s a system of processes that help your organization keep up with each piece of information from the moment it’s created until it’s destroyed. Here we outline the most important objectives of a records management program.

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Strategies for a More Organized Office

A.A. Milne, author of Winnie the Pooh, said it best when he said: “Organizing is what you do before you do something, so that when you do it, it is not all mixed up.” For optimum productivity and excellent customer service, the last you thing you need is a mixed-up business. Here are several strategies to help you achieve a more organized office.

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How to Handle Two Key Changes to PIPEDA that Affect Your Business

The Personal Information Protection and Electronic Documents Act (PIPEDA) is a federal law, enacted in 2000, which establishes rules for how private organizations may collect, use and disclose personal information in the course of their commercial activities. Under the law, organizations must:

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What to Look for in a Records Management Provider

You’ve reached a point in your company’s growth where you don’t have the space or staff needed to keep up with an increasing number of business records. A professional records management company offers the resources and expertise you need. Here are several things to look for when choosing a records management provider.

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3 Solutions for Reducing Identity Theft and Fraud Risks in Your Business

When preventing identity theft and business fraud your business, you can never be too careful. A single file can be packed with sensitive information, such as:

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Where Document Scanning and Document Management Meet

The terms “document scanning” and “document management” are often used interchangeably. But what does each mean and how do they really complement one another? Here we connect the dots between document scanning and document management.

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What is NAID AAA Certification?

NAID AAA Certification is a voluntary program for companies providing information destruction services. It allows businesses to verify that potential information destruction vendors have met information disposal standards as established by the National Association of Information Destruction (NAID).

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What Is PCI Compliance and Why Does It
Matter?

If your business accepts credit, debit, cash or gift cards, it’s important to keep your customers’ information secure. The Payment Card Industry Security Standards Council (PCI-SSC) has established a set of requirements designed to optimize the security of payment card transactions and protect cardholders from unauthorized access to their personal information. Being PCI compliant means your business has put proper data security standards (PCI-DSS) in place to protect customer data during transactions and prevent privacy breaches that may result in:

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Woman at desk with shredder

Is Your Paper Shredder is Hurting your
Business?

Your office paper shredder seems harmless enough. You use it regularly and from all indications it keeps your private documents out of the trash. However, closer examination reveals a different picture; when it comes to cost, reliability, security and productivity, your office paper shredder may be hurting your business.

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documents and scanner

Choosing the Scanning Solution that Best
Suits Your Business Needs

Every day your business generates paper documents. At some point, if not yet, you may find yourself dealing with a number of challenges related to your company’s paper dependency. Many companies eliminate these problems by converting their paper documents to digital files which are easier to store, manage, retrieve and distribute. But it’s not always easy finding the right scanning solution for your company, because the scope of services may vary from vendor to vendor. In this article, we analyze several commonly-offered scanning services so you can better assess which best suits your document management needs.

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5 Ways to Boost Data Protection for Your
Business

Data loss, whether accidental or intentional, hinders the ability to operate your business productively, so it’s imperative that you have an established data protection plan in place.

A data protection plan takes account of risks and provides steps to ensure the security of your information. With a broad lens, it’s easy to be overwhelmed with the implementation of a data protection strategy. However, by zeroing in on these five specific tactics, you’ll increase the security of your business information.

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shredded paper

Why a Managed Document Destruction
Program is Important

A managed document destruction program incorporates specific procedures and equipment to guarantee that your documents are securely and thoroughly destroyed. Paper records are destroyed in accordance with provincial and federal privacy protection laws and to meet your document retention requirements.

With limited staff time, however, it’s difficult to manage the collection and shredding of sensitive documents internally. A paper shredding service can provide the resources and procedures you need to maintain a secure, efficient, and consistently managed document destruction program.

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3 steps

3 Easy Steps to Improving Your Records
Management Process

High records management standards reduce risk, ensure compliance and help your business operate effectively. But because records management isn’t your primary business responsibility, you struggle with improving your process for classifying, storing, tracking and disposing of your information. This is a common dilemma, so we’ve come up with an easy, 3-step list that can be used as a template for improving the records management process within your organization.

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4 keys

4 Tips for Better Information Security

Information security can’t be taken for granted when a single privacy breach can cause irreparable financial loss for your business. Luckily, strengthening information security for your company doesn’t require a large-scale overhaul of processes and technology. A few simple steps provide a strong defense against unauthorized access, fraud and identity theft.

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Man scanning barcoded document storage boxes

An Inside Look at a Commercial Records
Centre

If you’re looking for space and operational cost savings, you may be considering a professional records storage solution. Many companies offer this service even though they don’t have a dedicated commercial records storage facility. Here, we bring you an inside look at a commercial records centre and the process and systems used to protect and preserve your confidential documents.

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3 Inventory Management Fixes for Your Small
Business

Keeping up with documents, forms and materials is essential for business success. For most small companies, it’s a “learn as you go” process that can take a long time to master. Unfortunately, the time it takes to master those efforts may cause your business to lose out on other money making opportunities. In this blog post, we provide three inventory management fixes for your small business.

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Noël pour tous 2014

Noël Pour Tous 2014

Recently, for the fourth straight year, Docu-Dépôt participated in Noël Pour Tous at the Welcome Hall Mission in Montréal. Team members, Bruce, James, Jamie, Julian and Wies volunteered their time giving away toys to children from disadvantaged families.

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USB drive dropped on street

Recent Data Breaches Incidences You Should
Be Aware Of

When it comes to taking action, there’s nothing like concrete examples to spur you into action. Data breaches occur every day, and we’ve become used to hearing about them. But even though it’s easy to get data breach fatigue, awareness of the following incidences may help you better protect your business information.

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documents and scanner

How to Save Time and Money When Imaging
Your Files

With today’s technology, managing business information has become much easier. Paper records can be converted to electronic images, freeing up considerable office space. Time-consuming file retrieval processes are also streamlined as digital documents can be found with the click of a mouse. But properly imaging your files isn’t just about technology; it involves being able to confidently convert your paper records in a time-efficient and economical manner.

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Pile of documents

What to Scan, Store, and Shred

Culling through paperwork to figure out which records to scan, store or shred is time consuming. However, lack of proper categorization of your documents leads to increased legal risk. In this blog post we offer tips for applying the right solution for your paper records inventory.

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Magnetic tape cartridges

Important Factors in Your Backup and Recovery
Plan

There are any number of ways you can lose your business information, such as theft, natural disasters, and human error. While data loss in some form may be impossible to avoid completely, a solid backup and recovery plan can soften its impact on your business. Whether you’re in the initial steps of implementation or are long overdue for a revision of your current plan, there are a variety of factors that must be considered in order to ensure optimal effectiveness.

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Files in Garbage Can

The Don’ts of Information Disposal

Often when it comes to information disposal, each company is an island, with its own individual methods. And within each company, practices for getting rid of sensitive material may differ from one employee to the next. Monitoring and enforcing how and when information is disposed of is difficult at best, which may account for the growing rate of privacy breaches across Canada. We’ve outlined several ways you may be putting confidential information at risk and offer corrective actions for each.

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Man scanning barcoded document storage boxes

Assessing and Improving Upon Your Current
Document Storage Situation

Physical space is limited, and the need for more has a tendency to creep up on you. As a result, finding enough storage space to store your business documents and files may become an unexpected challenge. It can also lead to your information being scattered throughout multiple office areas, and some files may simply get lost. Your in-house storage options may include:

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documents and scanner

How Document Scanning Benefits your
Business

It’s not easy managing a paper records inventory. Finding space to store everything is challenging enough. Then there’s making sure documents are properly labeled, organized and filed in a way that they can be easily and quickly found. And the privacy and confidentiality of your inventory has to be maintained at all times. Without the right expertise and resources, things can quickly get out of hand, which is why more businesses are making a case for implementing a document scanning solution.

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pile of paper next to shredder

Factors to Consider When Disposing of
Confidential Records

Every document that’s kept under lock and key must eventually be discarded. It simply isn’t economical or secure to store information that is no longer needed. But efficiency and privacy protection can easily fall by the wayside during the disposal process if the right method isn’t utilized. Here are some factors you should consider when disposing of your confidential records.

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Files

Common File Management Mistakes and How
to Avoid Them

One factor of productivity is how easily and ably you can find the information you need. While the majority of your day is spent on tasks and you are generally efficient, minutes lost to disorganization gradually add up over time and have an impact on your bottom line. And systems that at one time were well-thought-out and ordered may not be able to scale up as your business grows. In this blog post, we highlight common file management mistakes and offer solutions for rectifying them.

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secure hard drive

Ensuring Business Continuity for Your
Company

If you’ve ever accidentally deleted a file or experienced a hard drive crash, you know how unsettling it can be. Shock is followed by panic which inevitably results in a mad dash to recover lost data. It’s one of the most stressful scenarios a person can experience. The stakes are even higher when business data is lost, because the resulting impact can affect staff, clients and even your entire operation. Therefore, it’s important to put a system in place that ensures data recovery for your organization.

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threads intertwined

Integration is Key in Records Management

Risk management, compliance and governance are key drivers of record management within an organization—but they aren’t the only factors that should be considered when developing policies for your company. Consideration should also be given to the cost of identifying, classifying and protecting the entirety of information integral to your operations within your dynamic business environment. The stronger the systems and processes for managing your records, the more efficiently and cost-effectively your organization will be able operate as a whole.

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documents and scanner

Key Steps toward Going Paperless

Storing and managing documents is often the Achilles’ heel for most businesses. Space constraints lead to files being improperly cared for and protected. Lack of time increases the chance of important records being misfiled and misplaced. And hiring additional staff to administer proper document management processes is costly. As a result, more businesses are turning to solutions that decrease the dependence on paper. Because access to information is integral to everything from customer service to your internal operations, a transition to a paperless solution should adhere to several key steps.

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file folder binders

Document Retention Policies Help Businesses
Avoid Non-Compliance

Legal and regulatory compliance has an impact on most business processes, and it plays a key role in document retention. A single lost file or one that is not able to be retrieved within an acceptable timeframe can result in millions of dollars of fines. For the same reason, privacy protection also has to be integrated into a document retention program.

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pile of paper next to shredder

All Your Questions about Document
Destruction Answered

Knowledge is power, especially when it comes to privacy protection. With information security being a broadly interpreted term, we want to help eliminate any confusion about how information disposal should be handled within your organization. As a result, we’ve outlined several frequently-asked questions and concerning document destruction and provided our answers.

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Court Room Gavel

Privacy Protection Legislation: How it
Impacts your Business

Every business owner has a general sense of the importance of protecting confidential information, and most try to implement safeguards that prevent data from falling into the wrong hands. But it’s equally important to understand the privacy protection laws that affect your company. In a world where compliance is the only option, knowing the federal, provincial and sector-related laws that apply to your organization can help you refine and streamline practices to ensure privacy protection is maintained at all times.

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Reel of Film

Tips for Preserving Archival Photos, Audio,
Video, Film, and X-Rays

While most businesses rely on paper-based or digital recordkeeping processes, “records” themselves, in addition to existing on paper and electronic media, can also consist of the information residing on other media, such as videos, photographs, and microforms. In the private sector, brand-related and proprietary information may be contained in film and photographs belonging to a company. Similarly, non-profit organizations may have a collection of archival material integral to the foundation’s central purpose. Therefore, non-paper records require their own long-term preservation and care.

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Avoir des données hors d'un ordinateur portable

The Biggest Threats to your Data may come
from inside your Company

In the wake of the Heartbleed bug which continues to wreak havoc on the public and private sector, and the high-profile theft of millions of Target shoppers’ personal information, the corporate world has become hyper-vigilant regarding cyber threats. While it’s important to ramp up defenses against outside threats to corporate data, many companies fail to exercise the same discipline when minimizing internal threats that also put sensitive information at risk. In this article, we examine the in-house risks to business data and the challenges organizations face in preventing information theft.

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laptop disaster

Tips for Strengthening Your Disaster Recovery
Plan

Business interruptions can vary in magnitude from natural disasters impacting an entire region to common, everyday data loss circumstances due to software or hardware failures, or temporary power failures. Having a disaster recovery plan can help you better prepare for and respond to a wide range of business interruption events. We’ve highlighted a few tips for making sure your business can quickly recover from a catastrophic event.

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Docu-Dépôt staff at Go-Karting facility

Company Day May 25, 2014

This past Sunday, May 25th, Docu-Dépôt had a fantastic Company Day at a local go-karting facility. While not quite the Indy 500, our team members got a chance to show off their driving skills and “put the pedal to the metal.” Between races there were loads of pizza and tons of laughs had by all.

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Les camions de déchiquetage mobiles de Docu-Dépôt lors de la Journée de l’environnement et du jardinage de Dorval

News About Our Most Recent Free Shredding
Event

On Saturday, May 17, Docu-Dépôt hosted a free shredding event at Dorval Environment and Gardening Day. 41 individuals braved the cool and overcast weather, stopping by to have their confidential documents and files shredded by our mobile shred trucks. In all, we shredded 105 boxes of paper totaling approximately 2,600 pounds of paper!

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A man looking through binoculars

What to Look for in a Commercial Records Centre

The necessity of addressing your document storage constraints is bound to come at one time or another as your retention inventory grows. There’s only a finite amount of space within your facility where you can store paper records without sacrificing affordability, ease of accessibility or privacy protection. Yet it can feel like you’re losing control of information when moving it outside of your organization, although ultimately it depends on where you choose to store your documents—and with whom.

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500000

500,000th Delivery

We’ve come a long way since 1991 when we delivered our first file. Of course, it wouldn’t be possible without fantastic clients throughout Québec and beyond who have relied on us as their document management and storage specialists. Here’s a big “Thank You” from our team to yours!

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Three Data Loss Scenarios and How to Avoid Them

The best solutions always come out of real-world problems. Unfortunately, preventative actions often take a back seat to reactive solutions. In this blog, we’ve outlined three common data loss scenarios that have happened to businesses and have offered a solution for each so you can learn the steps for protecting your business information.

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documents and scanner

Determining the Right Document Scanning
Solution for Your Business

Scanning: it’s trendy yet practical, and can go a long way toward helping your business manage its information more effectively. Still, too many executives—in a desire to reduce paper dependency—run out to the nearest office supply store to purchase a scanner without really evaluating their business needs. Often, as a result, the costs vastly outweigh any perceived benefits given both the complexity of scanning processes and the limited capabilities of internal human resources. Therefore, it’s important to clarify your requirements and expectations before applying a scanning solution to your business. Determining which documents will benefit from being scanned is dependent on a number of factors which include:

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Handshake

Earning Customer Trust with Sound Document Storage and Shredding Practices

A recent poll by the Office of the Privacy Commissioner of Canada found that two-thirds of Canadians are concerned about their privacy. The same poll found that 57% of Canadians rarely or never share their information with organizations—strong evidence that there is considerable distrust about how businesses handle the personal data of consumers. It’s not surprising given the scale of recent high profile privacy breaches; the Target data breach being a prime example. In the face of such incidents, it would seem that gaining client trust is more difficult than ever. But there’s also a world of opportunity for those businesses that take the time to implement strong systems that minimize privacy breaches risks within their organizations.

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Locked Folder

What Privacy Protection Means for your Business

Within the course of a typical business day, you handle an abundance of personal information contained in credit records, employee files, legal documents, corporate documents, and medical records. You understand the responsibility that comes with this and take your duty to make sure that confidentiality is maintained seriously. Overall, you’re feeling fairly confident in your ability to protect your information and avoid a privacy breach. But because privacy protection is an ongoing process, every so often is pays dividends to review and refine the current processes you have in place for protecting your information.

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Environment and Gardening Day

Environment and Gardening Day

Dorval Environment and Gardening Day is getting bigger and better every year! Here, in short, is what Dorval residents can expect on Saturday, May 17, 2014, in the Dorval Arena parking lot (1450 Dawson Avenue) and on the surrounding fields:

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Backup tapes

Practical Data Security Tips for your Business

Data security is often thought of and discussed in highly technological terms. And indeed, when it comes to network monitoring, disk mirroring and database shadowing, safeguarding corporate information can get quite complex. Yet, even the most basic and simple methods are just as effective in protecting your company’s information.

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secure hard drive

3 Steps you can Take to Protect your
Business Data

How confident are you that your business can recover from a data loss event? Do you have the capability to recover your critical data quickly? Is there a clearly written plan that all of your team members can follow? Are you unsure where to begin? We’ve provided you with three easy steps you can implement to ensure a data protection plan for your business.

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business inventory

How to Find the Best Storage Solution for your Business Inventory

You’ve moved your business documents offsite and are feeling relieved you have a better handle on protecting and managing your records retention inventory. The rest of your stuff, however, is a whole other story. You have marketing collateral, trade show equipment, promotional items and giveaways scattered throughout your facility. There’s so much stuff that you’re not even sure what you have. It’s not as if you aren’t going to use these items—just not anytime soon. And even if you did want to use something, it’s all scattered around in a way that makes finding things a real pain. Keeping track of your business inventory is also a challenge. You often find yourself ordering items last-minute even though you thought you had enough.

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confidential files

Ensuring Privacy Protection for your Business

Privacy – you’d be hard pressed to find a more talked about topic these days. As evidenced by the recent Target data breach in the U.S., businesses are especially at risk of having valuable information compromised. Luckily, a couple of simple steps can go a long way in helping to protect your business data.

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Standard Records Storage Box

Are you a “Pack Rat” when it comes to your Business Documents?

Each of us has “pack rat” tendencies, whether due to over sentimentality or a chronic procrastination. No matter if it’s trinkets or clothing, we hold on to items that have long outlived their purposefulness. Businesses are often the worst offenders, stockpiling documents that have outlived required retention periods.

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Locked Records Storage Boxes

How to Identify the True Value of a Storage Space for your Documents

We live in a deal obsessed culture. Each day, advertisements publicise discounts and specials, our deal “radar” final attuned to them. And that’s ok; it makes sense to want to save money. But a deal should never trump the true value of a service or product.

Self storage and mini storage unit providers hoping to capatilise on space constraints of businesses, tout convenient and low cost storage options. It’s easy to see the appeal. The documents currently stored within your office can be transferred to your unit and stowed away with a padlock. Viola! Your space constraints have been solved and the first month is free.

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How to Choose the Right Shredding and Destruction Company

Improper disposal of your records not only jeopardizes the confidentiality of client information, it also increases the risk of a costly data breach. Attempts to shred and destroy sensitive business data in-house often fail due to inadequately monitored and controlled processes for ensuring information is disposed of in a secure and timely manner. Outsourcing your information disposal needs reduces the risk of privacy breaches and allows for greater production within your organization. The challenge is finding a shredding and destruction company you can trust and rely on. We’ve outlined several key factors to help you make the right choice.

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Noel Pour Tous

Update: Noël Pour Tous

This past December, Docu-Dépôt had the privilege of taking part in Noël Pour Tous. We wanted to share a thank you letter we received from Gary Legatos at the Welcome Hall Mission and invite you to watch this wonderful video of the event. We can’t wait to take part again next year!

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