How to Choose the Right Shredding and Destruction Company

How to Choose the Right Shredding and Destruction Company

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Improper disposal of your records not only jeopardizes the confidentiality of client information, it also increases the risk of a costly data breach. Attempts to shred and destroy sensitive business data in-house often fail due to inadequately monitored and controlled processes for ensuring information is disposed of in a secure and timely manner. Outsourcing your information disposal needs reduces the risk of privacy breaches and allows for greater production within your organization. The challenge is finding a shredding and destruction company you can trust and rely on. We’ve outlined several key factors to help you make the right choice.

Breadth of destruction services

There’s no one “out of the box” solution to fit every company’s destruction needs. Each organization has unique information disposal requirements. Therefore, it’s important to choose a shredding and destruction vendor who offers customized destruction solutions tailored to your needs. Based on a thorough assessment of your requirements, your solution provider should be able to provide you with the following service options:

  • Onsite mobile shredding
  • Offsite plant shredding
  • Scheduled shredding services
  • One-time purges

Having your disposal needs accurately evaluated in addition to being offered a variety of destruction options helps you make the right choice for your business.

Experience and reputation

When it comes to entrusting an entity outside of your organization with confidential information, you need confidence that you’re dealing with the right company. Therefore it’s important to assess the processes and procedures your supplier has put in place to protect your information. When evaluating prospective shredding and destruction vendors, look for the following:

  • Screened and uniformed shredding technicians
  • Employees trained in the handling, transfer and disposal of confidential documents
  • Documented chain of custody procedures
  • Certificates of Destruction

Additionally, a company that is actively involved in the National Association of Information Destruction (NAID) offers compliance with security and compliance protocol.

Community involvement

A locally-based shredding and destruction vendor with a proven track record of serving your community also provides added value. This extends beyond providing professional information disposal services—it also entails being active within your community. A shredding and destruction vendor who goes the extra mile in helping businesses and charity organizations is one you can trust.

Records and information management expertise

A shredding and destruction company with records and information management expertise provides value beyond that of securely disposing of your confidential documents. The right vendor also understands that destruction is just one of many important pieces in the business information retention lifecycle. As a result, they can help implement a records and information management policy that ensures improved efficiency, security and compliance for your business. Thus, in addition to professional shredding and destruction, your provider should also be able to offer the following services:

  • Records Storage
  • Document Scanning
  • Data Protection
  • Business Inventory Storage

Docu-Dépôt provides professional shredding and destruction solutions to companies throughout Montréal and Québec. To find out more, please contact us by phone or fill in the form on this page.

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NAID AAA Certified for Onsite Paper Shredding, Hard Drive and Electronic Media Destruction

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