Workflow Scanning

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Workflow Scanning Diagram

Streamlining your workflow processes enables you to be more productive, ultimately improving your bottom line. In an attempt to be more efficient, many businesses invest in expensive equipment and utilize existing administrative staff for the conversion of paper records to electronic documents. It’s a big job. Documents need to be organized, prepped, indexed, scanned and stored with an approach that fully supports all business processes. It doesn’t take long before they find out they’re in over their heads.

Helping your business to be more efficient with its information

As Québec City and Montréal’s document management experts, Docu-Dépôt can help you simplify the management of both your physical and digital information. Our workflow scanning service provides a solution that enables your company to meet the following goals:

  • Enhanced customer service
  • Increased productivity
  • Reduced overhead costs associated with storing and managing records
  • Improved adherence to regulatory requirements
  • Better access to and distribution of data

Our processes, technology and expertise ensure that your document scanning and conversion project is precisely achieved in a timely and cost-effective manner.

Workflow scanning and more

Docu-Dépôt provides you with a thorough consultation that enables us to customize a workflow scanning solution that not only meets your budgetary requirements but also enhances your document management capabilities. A complete analysis of your workflow processes provides us with an accurate snapshot of your current records management procedures and serves as a blueprint for improved access, retrieval and sharing of your electronic documents. Each solution may combine the following:

  • Imaging and conversion of active and semi-active records
  • Destruction of expired documents
  • Offsite storage of archival files
  • Electronic document management

We tailor a workflow scanning solution specific to your compliance, retention and operational needs. Our high-speed, production-grade scanners ensure all of your critical business data is accurately captured. You have access to the following options for the scanning and management of your electronic files:

  • Scanning of all formats (business cards to architectural drawings)
  • Black and white or colour imaging
  • Conversion to text-searchable PDF
  • Optical Character Recognition (OCR) data capture
  • Digital file encryption
  • Image hosting
  • Secure FTP transfer

To find out more about Docu-Dépôt’s workflow scanning solutions, please contact us by phone or fill in the form on this page.

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NAID AAA Certified for Onsite Paper Shredding, Hard Drive and Electronic Media Destruction

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Open to the public during the following hours:
Mon-Fri from 8:00-17:00
After 17:00 Dial (514) 271-3223 ext 299 and leave a message. We will contact you within 5 minutes.

 

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