Is information security part of your corporate culture? Making it a top priority means assessing every possible security risk, including document disposal. Here we share a collection of document shredding best practices worth following.
Regularly Shred Non-Essential Paperwork
Failing to destroy non-essential documents is a recipe for identity theft and privacy breaches. Routine document destruction prevents paperwork with sensitive information from piling up on desktops and workstations in your office. The best way to make sure these documents are destroyed promptly is to use a scheduled shredding service in which locked shredding containers are delivered to your business, enabling fast and secure disposal of confidential files. When your containers are filled, the contents are collected and all material is professionally shredded.
Follow Disposition Schedules
While routine shredding of non-essential paperwork is essential for corporate information security, documents with legal and historical value still need to be disposed of according to final disposition schedules. Destroying them too soon or too late can cause a heap of non-compliance issues for your company. Your attorney can help you determine the regulatory, legislative and administrative document disposition requirements that apply to your business.
Use a NAID AAA Certified Shredding Service
NAID AAA Certified shredding ensures your documents are destroyed using unparalleled security measures. The National Association for Information Destruction is the authoritative, standard-setting body for the information destruction industry. NAID gives their AAA Certification only to paper shredding companies that pass rigorous, unannounced audits in the following areas:
- Employee hiring and screening practices
- Operational security standards
- Destruction processes and methods
- Insurance liability
To achieve and maintain NAID AAA Certification, a shredding provider must meet and continuously exceed these rigorous shredding and destruction standards.
Following the document shredding best practices we’ve shared here will help you protect your business from identity theft, fraud and corporate non-compliance. Get started today!
Docu-Dépôt provides provides paper shredding services for businesses in Montréal and throughout Québec. For more information, please contact us by phone or complete the form on this page.
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