What’s in your dumpster?
It’s a call you never want to get - confidential files have been found next to your business dumpster. Fortunately, on the other line it’s your neighbor who was kind enough to let you know. Aside from the initial embarrassment, fear and worry start to set in. What if client or employee data was exposed? And how in the world did those documents end up there in the first place when you’ve stressed the importance of shredding within your company?
A privacy breach is more than embarrassing
It’s a situation that can throw your organisation for a serious loop. Improper disposal of corporate documents is a prime contributor to privacy breaches each year. In addition to legal repercussions, breaches can also lead to the following:
- civil action
- loss of client confidence
- permanently damaged business reputation
Use of paper shredding machines may seem like an effective method for disposing of sensitive information but in reality they may increase privacy breach risks for your business.
Can you really trust your paper shredding machine?
Think back to the last time you used a shredder. First, you had to remove any staples or paper clips that held your files together. Next, since your shredding machine can handle only so much paper at any one time, you had to separate your file into easily shredded portions. Even then, you may have had to unclog a paper jamb. Lastly, the shredding receptacle required emptying. Add on the need for unplanned for maintenance and unplanned troubleshooting and it’s easy to see how attempting to shred a handful of documents eats away at your valuable time.
Understanding how documents end up waste bins also becomes much clearer. In today’s world, time is a precious commodity. In an effort to maximize productivity, time consuming tasks such as shredding may be sacrificed in favor of less secure disposal options.
A document shredding solution for your Ottawa business
Docu-Dépôt provides you with a professional document shredding solution that enables the secure disposal of paper records without having to sacrifice productivity and security. As Ottawa’s records and information management experts we understand the importance of ensuring privacy compliance by reducing risk. Our document shredding solutions include a range of services tailored to your destruction needs:
The only way to truly make sure sensitive documents and files aren’t compromised is through verifiable destruction processes and procedures. Trusting employees to shred confidential information in a timely manner isn’t enough. And reliance on the strip shredding method of shredding machines is risky. We’ve implemented the following standards to ensure confidential final deposition of your information:
- screened document shredding professionals
- GPS-tracked vehicles
- strict chain of custody protocol
- access-controlled, alarmed and continuously monitored facilities
- cross-cut destruction to an indistinguishable particle size
To find out more about Docu-Dépôt’s professional document shredding solutions for your Ottawa business, please contact us by phone or fill in the form on this page
HOURS OF OPERATION
Open to the public during the following hours:
Mon-Fri from 8:00-17:00
After 17:00 Dial (514) 271-3223 ext 299 and leave a message. We will contact you within 5 minutes.
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