If you’ve ever accidentally deleted a file or experienced a hard drive crash, you know how unsettling it can be. Shock is followed by panic which inevitably results in a mad dash to recover lost data. It’s one of the most stressful scenarios a person can experience. The stakes are even higher when business data is lost, because the resulting impact can affect staff, clients and even your entire operation. Therefore, it’s important to put a system in place that ensures data recovery for your organization.
Create and repeatedly revise your plan
Identifying data loss threats helps you mitigate risks and plan an appropriate response. Each of the following circumstances can result in data loss:
- Human error
- Natural disaster
- Hardware and software failures
- Network security breaches
Recovery is a key aspect in business continuity planning, which establishes written guidelines, procedures and policies for making certain an organization is able to maintain operability at all times, even if the conditions are less than optimal. Clear steps are set forth so that data can be restored within an optimal period of time, thereby minimizing negative impacts. Service level agreements may be established with key suppliers as well.
Back up of mission critical information is important. But recovery isn’t possible if your data isn’t properly protected and able to be quickly located and retrieved in an emergency situation. Most business continuity plans contain provisions for protecting data offsite.
Offsite data storage and tape rotation services ensure that your critical backup data is not left vulnerable within your business facility. Backup media is stored in a vault for long-term protection and preservation, equipped with:
- Magnetic media-specific climate control
- Digital surveillance technology
- Gas-based fired protection and detection
Barcode tracking technology enables any media stored offsite to be continuously tracked and seamlessly located at a moment’s notice. As data recovery protocols dictate, media can then quickly delivered to a designated hot site to begin a restoration process.
In addition to digital data, paper documents may also contain mission-critical information:
- Legal files
- Personnel records
The physical format of paper files makes them especially vulnerable to catastrophic events. Therefore an offsite plan should be similarly administered to any hardcopy information integral to your business continuity objectives.
Test, test, test
Many businesses create business continuity plan, yet fail to revisit and review the plan on a semi-regular basis. As your company changes its key processes and personnel, your business continuity plan must also be updated to ensure ongoing data recovery capability. It’s equally important to schedule testing of your plan in order to make sure your data can be recovered according to defined objectives and timeframes.
Docu-Dépôt provides records and information management solutions to businesses throughout Montréal and Québec. To find out more, please contact us by phone or complete the form on this page.
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