If your company is looking for a more secure and reliable way to destroy its confidential information, you may be considering several document destruction options. Since a privacy breach can cost your business on several levels, it’s important to choose wisely. To help you make the right choice, here we’re providing the critical information you need to know about professional paper shredding.
Chain of custody should always be followed
The purpose of paper shredding is to protect the confidentiality of your information. Without a verifiable chain of custody, your documents could literally end up anywhere.
When assessing a paper shredding provider’s commitment to security, it’s important to verify that a tight chain of custody is maintained throughout the destruction process. Only uniformed and screened shredding professionals should place shred collection containers throughout your office or facility and conduct pickups. All containers should be locked to prevent unauthorized access. During collection, your documents must never be left unattended. Finally, a Certificate of Destruction should always be provided each time your documents are destroyed.
Service options are tailored to your needs
Every business has unique document destruction requirements. Some organizations need weekly service, while others require monthly or quarterly destruction. Other businesses will prefer offsite rather than mobile document destruction.
The right professional paper shredding provider can offer several document destruction options tailored to your company’s needs. After conducting a professional assessment of your document disposal requirements, your provider may suggest a combination of the following services:
- One-time purges
- Scheduled shredding services
- Onsite mobile shredding
- Offsite plant shredding
NAID AAA Certification is a must
The National Association of Information Destruction (NAID) is a non-profit, standards-setting body for the information destruction industry. NAID AAA Certification verifies that the processes used to destroy your documents follow the most rigorous industry security standards and regulatory requirements.
NAID AAA Certification is earned by meeting thorough and meticulous audit standards. Companies who earn their certificate have met initial and ongoing audit requirements that assess the following areas:
- Employee hiring and screening practices
- Operational security standards
- The destruction process
- Insurance liability
To make sure your documents are destroyed in accordance with federal and provincial privacy laws, always choose a NAID AAA Certified paper shredding provider.
Docu-Dépôt provides professional paper shredding services for businesses in Greater Montréal and throughout Québec. For more information, please contact us by phone or complete the form on this page.
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