When it comes to privacy protection, not all shredding options are equal. Some companies shred documents in-house while others prefer to outsource their document destruction to a qualified professional. Here, we compare the two options so you can make an informed decision about how to destroy your confidential information.
What is In-House Shredding?
In-house shredding is the process of destroying unwanted documents internally with an office shredding machine. Employees are required to shred files with sensitive personal and financial information as they expire or are no longer useful.
In-house shredding involves multiple steps. First, staples and paperclips need to be removed from files to prevent dulling the shredder blades. Then, documents must be separated into easily-shredded portions to avoid paper jams. After documents are shredded, the shredding receptacle must be emptied. Typically, all shredded material is bagged and discarded in a dumpster.
As you can see, in-house shredding can be very time consuming and risk prone. If documents are not shredded thoroughly or promptly, it can lead to a privacy breach.
What is Outsourced Shredding?
Outsourced shredding involves hiring a professional document destruction company to destroy sensitive and confidential documents. Often, there are several service options to choose from:
The option you select is based on how often you need your documents destroyed, and your budget. With a NAID AAA Certified company, each service option ensures your documents are destroyed with the highest level of security and with processes that meet strict industry standards.
Outsourced shredding saves companies’ time and money by eliminating the use of an office paper shredder. Instead, employees can quickly deposit documents in locked collection containers, which are offered by a shredding provider free of charge. On a scheduled or as-needed basis, the contents of the containers are collected by screened shredding technicians for secure destruction. You are then provided with a Certificate of Destruction that gives proof of the shredding time, date and method.
Which Shredding Option Offers the Most Benefits?
In addition to offering a more expedient and secure method for destroying confidential information than in-house shredding, outsourced shredding also offers several more benefits, including:
- Elimination of office shredder maintenance costs
- Federal and provincial privacy law compliance
- Increased employee productivity
- Document disposal verification
In an apples-to-apples comparison of in-house shredding vs. outsourced shredding, the latter clearly comes out on top as the most cost-effective, secure and efficient privacy protection solution for your business.
Docu-Dépôt provides paper shredding services for businesses in Montréal and throughout Québec. For more information, please contact us by phone or complete the form on this page.
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