How to Protect Your Priceless Backup Tapes, No Matter What

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Imagine finding that your company files have vanished because the server went down overnight. It could be a nightmare scenario if you don’t have a bulletproof tape rotation and storage system in place.

To ensure that you can recover lost data every time—no matter what—your backup tapes have to be up-to-date, protected in an offsite media vault, and well-organized. Professional tape rotation and storage keeps your data safe and easily recoverable. Consider the tape storage and rotation options we present below.

Why Tape Backup?

First, it’s worth reviewing why tapes are such a popular backup method:

  1. Tapes can store large amounts of data at a low cost.
  2. Tapes are portable, making them ideal for storing data offsite.
  3. When stored in the right environment, tapes can be preserved for long periods of time, allowing your organization to comply with legally-mandated information retention requirements.
  4. Unlike cloud backup, recovering data from tapes doesn’t require an internet connection.

It’s important to note that backup tapes should always be rotated sequentially, and on a set schedule, to prevent excessive wear and tear on a single tape and to ensure your most recent data is protected and accessible.

Offsite Tape Storage

To protect your data from disaster and ensure business continuity for your organization, storing your backup tapes in a secure location separate from your facility is a must. Choose a data protection provider with a dedicated media vault—the most reliable and secure solution for protecting and preserving backup tapes. Purpose-built media vaults are designed with the following features to preserve and protect magnetic media from deterioration, theft, fires, floods and natural disasters:

  • Climate monitoring and regulation
  • Strict access control
  • Continuous digital surveillance
  • Waterless fire suppression and detection systems

Tape Rotation Schedules

The number of tapes used in your tape rotation schedule depends on the volume of data need to protect how often you backup. Never use just one tape for backup. If a tape is lost or destroyed, you would need to recreate each file individually.

Many small businesses ensure data protection and recovery by using one tape for each day of the week for incremental and differential backups and two added tapes for full backups. A full backup stores all selected data, while incremental and differential backups store any changes to files from the previous full backup session.

Larger organizations with high volumes of sensitive data may use more tapes to incorporate weekly, monthly, and quarterly backups in their data protection strategy. No matter what your backup rotation schedule is, it’s important to make sure your tapes are clearly labeled, securely stored, and properly organized.

Whatever options you choose, make sure each backup is immediately transferred to the offsite media vault by a screened data protection professional.

Storing your tapes offsite in a media vault ensures your backup data is organized, tracked, and safeguarded and can be recovered at a moment’s notice. With the right tape rotation and storage provider, your data and your business is always protected.

Docu-Dépôt provides professional data protection and data recovery services for businesses in Greater Montréal. For more information, please contact us by phone or complete the form on this page

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