Are Information Management Issues
Keeping You up at Night?

Are Information Management Issues Keeping You up at Night?

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1.888.595.5656

Young woman in bed eyes opened suffering insomnia. Nightmare issues

If you're finding it difficult to get a good night’s sleep, poor information management may be the culprit. Wondering where misplaced records might have gone can keep you awake for hours. Even worse, worrying about who has their hands on your files will have you tossing and turning all night long. And once you get to the office, tripping over piles of disorganized files is a waking nightmare. Well, we’re here to help you rest easy with these easy, secure solutions:

Document Purging

Clutter leads to stress and anxiety, which makes sleep all the more elusive. In an office environment, clutter can negatively impact your entire organization, increasing identity theft and fraud risks, hindering productivity, and taking up valuable space. Purging your old and expired records allows room for efficiency, profitability and creativity to blossom within your company.

A document destruction service makes a purging files and documents easy. Locked, furniture-like document collection consoles are delivered to your office, enabling whole files to be disposed of in a matter of seconds. On a scheduled basis, the contents of the consoles are collected, the contents are securely shredded, and you receive a Certificate of Destruction for your records.

Purging old and expired documents doesn't just streamline your operations, it gives you one less thing to worry about when you’re trying to fall asleep.

Offsite Document Storage

 If you're waking up in a cold sweat from nightmares of identity theft and business fraud offsite document storage can help. Offsite document storage helps you rest easy by providing you with a reliable privacy protection solution. Your records are stored in a commercial records centre where they are guarded from unauthorized access and theft. Only pre-authorized and background-screened records management professionals are allowed access to the building. Instead of being assigned a block storage location, your document inventory is separated and stored anonymously throughout the records centre. The privacy of your information is maintained with the following security systems:

  • 24/7/365 internal and external surveillance
  • Facility access-control technology
  • Alarm systems with active monitoring

Barcode technology is used to track and record the activity of your file inventory so you always know who accessed your information and when.

Active File Management

 Losing important, frequently-accessed information is a recipe for sleeplessness. Unfortunately, this type of insomnia can't be cured without an active file management solution. Fortunately, when your active files are transferred to a records centre, they are barcoded for continuous tracking. You have a complete audit trail for your entire active file inventory.

A secure document management web portal lets you view and manage your records inventory with the click of a mouse. You never have to waste time searching through file cabinets or banker’s boxes again. Instead, your active files are professionally retrieved and delivered to your office when you need them, and stored securely when you don’t.

When your business has the right records and information management services in place, you'll have no trouble sleeping!

Docu-Dépôt offers records and information management services for businesses in Montréal and throughout Québec. For more information, please contact us by phone or complete the form on this page.

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