You know you need a better way to manage your information, but procrastination has gotten the best of you so far. Waiting too much longer may have a negative impact on your business, but the problem is, you don’t know how to justify an investment in professional information management. Here we share several ways to do just that:
Elimination of In-House Storage Costs
There are several reasons you shouldn't store your business records on-site, and cost is at the top of that list. Office real estate is expensive and unfortunately, boxes of documents sitting idly in your office don't pay for themselves.
Investing in a professional information management solution eliminates the expense of storing records on-site. In an off-site records centre, your records are stored, managed and protected, which gives you the ability to downsize to a smaller office or transform mere storage space to revenue-producing center.
It's hard to be productive when you have to dig through a file cabinet every time you need a file. By contrast, professional information management creates efficiency by keeping your documents organized and easily accessible. Barcode technology used in the records centre tracks your information so you always know exactly where your documents are located. A secure, online portal lets you view your records retention inventory and request files for instant, Scan on Demand delivery.
Given the multitude of identity theft and business fraud risks and the exorbitant costs associated with breach notification and remediation, professional information management suddenly becomes easy to justify.
A commercial records centre prevents unauthorized access to sensitive business records. Unlike a warehouse or self storage facility, a records centre is purpose-built for secure document storage. Access to the facility is limited to screened records managers, and privacy protection is enhanced with advanced security systems:
- Video surveillance
- Access control technology
- Alarm monitoring
Instead of being assigned a block storage location, your document inventory is separated and stored anonymously throughout the records centre. All of these features combine for unparalleled privacy protection solution for your business.
If your data or documents are compromised, you may be found to be in non-compliance with regulatory requirements and provincial or federal privacy laws. Professional information management offers your business a systematic, streamlined and reliable record-keeping process. The right provider will also offer expert guidance so you understand your compliance obligations.
Keeping up with business records isn't easy; it can be stressful and burdensome, especially when relying on a do-it-yourself approach. Professional information management gives you confidence that your records are managed securely and efficiently.
Docu-Dépôt provides information management solutions for businesses throughout Montréal and Québec. For more information, please contact us by phone or complete the form on this page. We’re here to protect your data!
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