World Paper Free Day Is an initiative promoted by the Association for Information and Image Management (AIIM) that challenges businesses around the world to reduce paper consumption in the workplace. This year’s annual event will be observed on November 4, 2016. Here are several ideas for preparing for World Paper Free Day.
Start a Document Purge
A document purge isn't just a great way to prepare for World Paper Free Day, it also reduces privacy breach risks and makes space for revenue generation in your business.
For a one-time purge shredding project, your service provider will deliver lockable document collection containers to your business, enabling staff to securely dispose of outdated files by simply dropping them through a slot. After the containers have been filled, they are collected and the contents are shredded on-site at your facility or securely transported to a shredding plant for destruction. You receive a Certificate of Destruction as proof of your company’s compliance with industry requirements and federal and provincial privacy laws.
Take Advantage of Off-Site Storage
It may be impossible to get rid of every single piece of paper in your office, but you can certainly reduce paper clutter by storing your archival records off-site.
A commercial records centre offers low-cost, secure off-site storage for archival and inactive documents. Your business files are barcoded and stored on a high-density racking system, and the following features ensure unrivaled security for your document inventory:
- Fire alarm and fire suppression technology
- Security surveillance systems
- Climate control and monitoring systems
- Barcode tracking technology
When your records reach their final disposition dates, they are professionally shredded so you never have to worry about them again.
Try Document Scanning
Don’t worry—you don't have to digitize every last document to get ready for World Paper Free Day. However, scanning even a small portion of your records will improve your workflow.
Digitizing your paper records is fast, easy and affordable with a document scanning service. Your provider can offer a one-stop solution to properly prepare, process and image your information. Professional scanning technicians handle the entire digital conversion process, including:
- Sorting and preparation
- Organization and indexing
- Application of Optical Character Recognition (OCR)
- Digital file encryption
- Image hosting
Strict quality control measures are in place each step of the way. Your provider can also implement a day-forward scanning solution that enables new documents to be imaged as they are created.
World Paper Free Day is just around the corner. Fortunately, if you follow these easy steps, your business will be prepared.
Docu-Dépôt provides records storage, paper shredding and document scanning solutions for businesses throughout Montréal and Québec. For more information, please contact us by phone or complete the form on this page.
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