The proper management of your archival documents is an essential component of a strong corporate records management program. Yet in all likelihood, your rarely accessed, inactive documents are the most frequently-ignored components of your company’s records retention inventory. It seems easy to stow away archival records in a basement, closet or empty office where they are out of sight and out of mind, but in reality this may end up costing your business more than money.
Archival documents can consist of a number of different types of records:
Even if these documents are no longer integral to your everyday business processes, they may still contain significant value from a legal and compliance standpoint. If not preserved and protected in the right environment, you may be exposing your business to a number of risks:
- Inadequate auditing capabilities
- Insufficient disaster recovery capabilities
- Data breaches
Complete archival record protection and preservation
Docu-Dépôt eliminates these risks by providing a secure storage solution for your archival documents. Our Québec City and Montréal document storage facilities protect and preserve your archival documents throughout the retention lifecycle by providing a combination of:
- Barcode tracking technology
- Fire detection and protection
- Controlled and regulated access
- Video surveillance
- Climate control systems
Alongside our barcode tracking technology, we’ve integrated a robust document management database which enables us to quickly locate and retrieve your archival documents. A secure web portal enables you to manage your offsite inventory and offers the following features:
- Retention scheduling
- Final disposition destruction scheduling
- Search capabilities
- Customized reporting
You can also conveniently request an archival file from any remote location at any time. After receiving your request, a screened Docu-Dépôt courier will deliver your file directly to you in an alarmed, GPS-tracked vehicle. After business hours, on weekends, and even on holidays, we make sure you get the file you need, when you need it. In emergency situations, you can even get your files in as little as one hour.* Docu-Dépôt delivery services are 100% guaranteed, so if you don’t get your documents on time, you don’t pay the delivery or labour charges!
To find out more about our archival document storage solutions, please contact us by phone or fill in the form on this page.
*extra-cost service offered for clients within close proximity to our document storage facilities
HOURS OF OPERATION
Open to the public during the following hours:
Mon-Fri from 8:00-17:00
After 17:00 Dial (514) 271-3223 ext 299 and leave a message. We will contact you within 5 minutes.
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