Preparing your business for disaster sounds like a good idea, but the thought of putting a plan in place to do that can be mind-boggling. There are so many aspects of your business that need to be protected—from your staff to IT assets to business records. Here, we offer several tips for disaster proofing your business.
Assess Your Risk Tolerance
Depending on its location, resources and infrastructure, every business has a unique level of risk tolerance. For example, companies located inside a 100-year flood plain will always face the risk of flooding. Make sure you take a broad view of the risks your business faces. Power outages, hardware failures and human error can be just as crippling as natural disasters.
Assign an Alternate Work Location
Imagine that a fire, earthquake, or flood has destroyed your office. Where would you work? Would you be able to continue your business operations? When disaster strikes, it's too late to find an alternate work location. Whether it's an alternate branch or facility, or a commercial recovery space, designate an alternate work location before disaster strikes.
Protect Your Data and Practice Restoring It
By now you should have a backup strategy for your data and critical business applications. Be sure to stick with it. More importantly, store your backups in a secure offsite location, preferably a media vault where they're protected from unauthorized access, tracked, and preserved at optimal temperature and humidity conditions. In addition to that, you should regularly verify that you can quickly retrieve your media and restore mission-critical data. As the adage says, “practice makes perfect.”
Safeguard Your Vital Records
Any disaster recovery expert will tell you that important business documents should always be stored in a secure, offsite location. Although your organization has a unique document inventory, your vital business records may include:
- Contracts and agreements
- Employee files
- Shareholder agreements
- Tax records
The best place to store these documents is in a commercial records centre; a facility equipped with comprehensive security systems and state of the art fire detection and suppression technology.
Create a Communication Plan
If you haven’t already established a system for contacting your employees and other important business contacts, now is the time to create one. It's also important to be able to communicate with your customers and vendors during a disaster, so compile a list with their contact information as well. Like your vital records, your contact lists and communication plans should be stored offsite.
While it is impossible to control when a disaster happens, you have the power to protect your business from the devastating impact that often accompanies catastrophic events.
Docu-Dépôt provides information management and data recovery support solutions for businesses throughout Montréal and Québec. For more information, please contact us by phone or complete the form on this page. We’re here to protect your data!
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